RESOLUTIONS ADOPTED AT THE ORGANIZATIONAL MEETING

THE BOARD OF FIRE COMMISSIONERS OF THE MENDON FIRE DISTRICT

HELD JANUARY 1, 2020 AT 4:03pm

 Attending – Dan Considine, Art Morrell, John Shipe, Steve Shuler, Ryan Wilsey, William Fletcher,  John McGinnis-Secretary, Heidi Baumer-Treasurer, P.Kester, D.Friedlander

Meeting opened by Attorney William Fletcher who requested nominations for Chairman.

Chairman: R.Wilsey, Nominated by D.Considine, 2nd by S.Shuler, vote:3-yes 0 -no, R.Wilsey Abstain.

Vice-Chairman: A.Morrell , nominated by R.Wilsey, 2nd by  D.Considine, vote:3 -yes   0 -no, A.Morrell abstain

Secretary (appointed), John McGinnis, Salary $4500.00/yr.; Motion to approve by R.Wilsey, 2nd by D.Considine, Motion approved:4-yes, 0 -no.

Treasurer (appointed), Heidi Baumer, Salary $4500.00/yr.; Motion to approve by R.Wilsey, 2nd by S.Shuler, Motion approved:  4-yes, 0 -no.

District Administrator:  Full Time $ 29.87 per hour        

Part Time $ 20.00 per hour

Motion to approve by  D.Considine, 2nd by R.Wilsey, Motion approved: 4 -yes,  0 -no   

Attorney: Motion to reappoint William Fletcher, Fire District Attorney: Retainer $11,000.00 for standard work, extraordinary work will be assigned and compensated as agreed at the time for the issue at hand. Motion By S.Shuler, 2nd by A.Morrell, Motion Approved:4-yes, 0-no

Deputy Treasurer (appointed),  S.Shuler made a motion to move the appointment of a deputy treasurer to an action item for a decision in 2020, 2nd by R.Wilsey. Motion Approve 3 yes (Shuler, Wilsey, Considine) 1 no (Morrell). The negative vote was based on the opinion a deputy treasurer should have been decided on at the organizational meeting. Motion approved.

Memberships and Dues continue with the NYS Fire District officers Assn. NFPA and NYS Chiefs Association and Monroe County Fire District Officers, International Assoc. Fire Chiefs for Commissioners and the 3 Chiefs.

Official Newspaper: will be the Honeoye Falls Sentinel first and the Democrat and Chronicle as back up or if  timing is required

Insurance Agency: McNeil & Co.

Bank: Canandaigua National Bank

Motion to close out PFCU accounts and move any funds at that institution to CNB, by R.Wilsey, 2nd by D.Considine, Motion approved 4-0.

Motion to approve the above 4 items (Memberships, Newspaper, Insurance Agency, Bank) by S.Shuler, 2nd by D.Considine;  Motion Approved 4-yes, 0-no.

2020 Chiefs: Chief: Peter Kester, 

1st Assist. Chief:  David Ackerman, 

2nd Assist. Chief:  David Friedlander,

Motion by A.Morrell to approve all three chiefs for 20, 2nd by D.Considine, vote 4-yes, 0-no.

Reimbursement: of mileage at the current 2020 IRS rate. Currently at $0.575 cents per mile for 2020.

Appointments:  Apparatus: A.Morrell

    Buildings and Grounds: J. Shipe & S.Shuler

    Personnel and Insurance: D.Considine

    Information / Technology : R.Wilsey

    Purchases: Dale Sweet

    Special Projects: S.Shuler

    Long Term Planning: D.Considine & S.Shuler

 

2020 Meeting Dates: to be held at the Mendon Firehouse starting time 7:00pm.

January 09

February 13

March 12                                                                                                                                                

April 09

May 14

June 11

July 09

August 13

September 10

October 13 (also the required 2020 Budget meeting).  This is a Tuesday.

November 19

December 08 (also election day)  This is a Tuesday.

2021 Organizational Meeting January 1, 2021 @4pm

Swearing In Ceremony January 1, 2021 @ 5:00pm.

 

Workshop Meetings: 6:00pm

March 14; 1pm.  Rules and Regulations

August 29; 1pm  Budget Workshop 

 

The Inspection Dinner (Combined with MFD Annual Banquet): January 25, 2020

District Election of Commissioners, December 08, 2020 from 4pm – 9 pm 

 Personal cell phone and Internet reimbursement: This budget item is cancelled.

Conferences for 2020 are designated as:

NYS Fire District Officers – Long Island Marriott, 4/30/20-5/2/20, Commissioners, Attorney, Sec/Treas.

Fire House Expo, Nashville, 7/21/20-7/25/20:  1Chief, 2 Company Officers

NYSAFC   – Syracuse, 6/10/20-6/13/20:  Commissioners, 2 Chiefs, 2 Company Officers

IAFC – Charlotte, NC; 7/28/20-7/31/20:  Commissioners, 2 Chiefs, 

IAFC – Vol / Combo Conference-Clearwater, FL, 11/12/20-11/15/20:  Commissioners, Attorney, 2 Officers

The above require at least 1 chief to be in town during training trips.

Public Notices of the Mendon Fire District will be posted at the Mendon Town Hall, the Mendon Fire House, and on the district website.

The Board authorizes the Treasurer to pay utility charges, credit card charges, and fuel bills without prior authorization of the board.

Resolved that the Treasurer may, with the approval of the Mendon Fire District, invest funds not needed for immediate expenditure, in certificates of deposit and other financial vehicles authorized by law, provided however, that the board there from must authorize any withdrawals.

Resolved that the annual audit required by Town Law be scheduled by the Secretary, and the results rendered to the Commissioners. Further, that the treasurer is directed to file a copy of the annual financial report to the state comptroller as required by General Municipal law, section 30.

Resolved that the District Administrator will lead the survey committee to inspect the buildings of this district with compliance of the Americans’ with Disability Act, Title II.

Resolved that the Board of Fire Commissioners continues with its approval of the Mendon Fire District Commissioners Rules and Regulations for the year 2020 or until reviewed by the board and updated.

Resolved that this Board of Fire Commissioners hearby directs that all employees and officers of the District submit a disclosure statement with respect to any dealings of such individuals with the district where they are employees, shareholders, directors, officers or owners, or partners and /or if there is any other conflict of interest with those of the District. 

Resolved that the Board of Fire Commissioners of the Mendon Fire District hearby approve the treasurer bond in the amount of $1.5 million

Resolved that the Board of Fire Commissioners of the Mendon Fire District hearby reappoints Dale Sweet as the District’s Administrator for the calendar year 2020 or until further ordered by this Board.

Resolved that the Mendon Fire District continues to set forth the purpose of the Reserve Fund accounts:

Capital, also called New Equipment: The purpose of this account is to replace apparatus and other capital equipment that is not included in the annual operating fund 

Building Repair:  The purpose of this account is to fund unanticipated or long term structural and building failures not normally included in the annual operating fund.

Truck Refurbishing: The purpose of this account is for funding of unanticipated or long-term apparatus failure or reconditioning of apparatus.

Annual Audit: Resolved that the commissioners retain McDonald Cointot Crouse LLP to conduct the annual audit of 2019. 

Motion to approve the above resolutions by R.Wilsey, 2nd by D.Considine, vote  4-0

Commissioner Election Cycle

Name Term ends

Dan Considine 12/31/22

Arthur Morrell 12/31/23

John Shipe 12/31/24

Steve Shuler 12/31/20

Ryan Wilsey 12/31/21

Adjournment: Motion to adjourn at 16:55 by R.Wilsey, second A.Morrell.  Vote: 4-0.

Respectfully Submitted,

John M. McGinnis

Secretary

Mendon Fire District

2020-01-07T17:24:20-05:00